Tip of the Week: Using Your Voice to Type in Microsoft Word

Typing on your keyboard is something that you do every day, but sometimes you just don’t want to do it. You can give your hands a break and use Microsoft Word’s dictation feature; this lets you use your voice to write in the software. Let’s go over how you might use the feature on a desktop, web browser, or mobile device.

 

On Your Desktop Application

If you use Microsoft Word on your desktop or a laptop, you can use the built-in dictation feature. From the Home tab, click on the Dictate button. It is the blue microphone in the top-right corner. You can then click on the gear icon to adjust the settings as needed. Some of these settings include auto-punctuation, language filtering, and dialect. You can use the pause or unpause buttons to take a break when needed. There is also a guide available to show you how to do things like add punctuation.

On the Browser Version of Word

The browser version of Word is exactly the same as the desktop version; you just go to the Home tab and use the Dictate button. The settings are mostly the same, too, so just follow the directions as they appear in the previous paragraph. You can click the X to close out of dictation.

On Your Mobile Device

The mobile application version of MS Word gives you an easy-to-use button just above the keyboard for dictation. You’ll see a microphone on it. The same features as outlined above work here in the same way. To stop dictation, click on the keyboard icon that will take the place of the dictation button.

 

Sure enough, it’s easy to use the dictation feature, and that’s probably by design. However, we do want to make sure you are aware that you should be proofreading your work, as anything voice-related can be somewhat unreliable on its own.

 

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Tip of the Week: Stop Overworking from Home

 

It’s quite possible for employees to overwork themselves, even in a remote environment. Let’s take a look at some ways that you can minimize remote overwork for your employees, especially as the boundaries typically set in place by the morning commute are eroded and work/life balance blurs.

 

First Off: Yes, Overwork is an Issue

Countless issues and workplace challenges have bubbled to the surface in recent years, including others that are much more divisive, like wage inequality and racial imbalances. However, these issues are much greater and more difficult to address in this format, and overwork presents a different challenge to overcome.

 

Overwork is a very real issue that can impact your organization in several different ways. Employees can grow fatigued, anxious, and physically ill with symptoms like headaches, pain, and vision problems. Too much remote work can also impact interpersonal communications. Add in the emotional stress and pressure caused by the pandemic and you have many employees walking around like ticking time bombs. All of this can create the perfect storm for destroying even the best worker’s productivity and performance.

 

The question must be asked, what can we do to help reduce overwork?

How to Help Diminish Remote Overwork

You might not be able to visit each of your workers individually, but you can implement policies that can keep them from overworking themselves in general, and it all starts by thinking about things not in terms of remote work policies, but in-house and remote policies.

1. Support the Use of a Schedule

We are not talking about just setting up a schedule outlining work hours; we also mean that you should help them to establish a workday routine that is manageable. Be sure to emphasize the importance of starting and ending the workday at consistent and appropriate times, and try to reinforce this consistency whenever you can. This helps to prevent employee burnout and overwork.

2. Use Time Tracking Tools

Time-tracking tools can help your team and keep them from overworking themselves, as you can take a look at where all of their time is being spent at a glance. A visual reminder of where they are in their seemingly-endless pile of tasks can be immensely helpful. COMPANYNAME can help you implement a time-tracking tool that will help your team stay on task and keep them from working themselves into the ground.

3. Encourage Your Team to Speak Up

Finally, you should empower your team to speak up if they feel their work requirements are becoming unreasonable. If they feel like they are overburdened or afraid to say no to more work, you need to know. Make sure they are comfortable coming to you about any concerns they might have so that you can address the issue at its roots without making it worse.

 

Point North networks, Inc., can help your team implement the tools it needs to succeed. To learn more, reach out to us at 651-234-0895.